Proposal Preparation and Routing Information

Faculty who are preparing and/or routing grant/contract and IRB/IACUC proposals must follow all internal MUSM procedures, as well as University-level procedures.

Grants and Contracts

Internal MUSM Grant/Contract Routing Form

Information on preparing grants and contracts per University policy can be found on the Grants and Contracts Office (GCO) website. Please note: Grants and contracts for MUSM faculty must be submitted directly by the MUSM Office of Research. Keep in mind that submissions must be received by GCO at least five working days in advance of the deadline for submission, so please plan accordingly to allow the MUSM Office of Research sufficient time to obtain the necessary approvals prior to the five-day deadline.

Steps in Submitting a Grant/Contract:

  1. Once you have identified the funding opportunity and decided to pursue it, email the Grants and Contracts Office and the Associate Dean for Research and include the funding opportunity and the deadline for submission in your email.
  2. If you would like to receive the assistance of the grant-writer, please include this in the email.
  3. Prepare draft documents for the submission.
  4. Prepare the budget in collaboration with the MUSM Finance Office.
  5. When you have a complete draft of your specific aims/equivalent, research strategy, budget and budget justification, prepare the Internal MUSM Grant/Contract Routing Form and the University’s Proposal Transmittal Form.
  6. Attach your draft grant along with the two forms, and secure the following signatures: PI, Department Chair, Campus Dean. Please note: for faculty in Biomedical Sciences, Ernestine Waters will secure these signatures – please route your package to her.
  7. Once the Campus Dean’s signature is obtained, route the package to the MUSM Office of Research, which will obtain the remaining necessary signatures. For faculty in Biomedical Sciences, Ernestine will route to the Office of Research for you. For faculty on the Savannah, Atlanta,and Columbus campuses, scans are acceptable – please email to Smalley_KB@Mercer.edu.
  8. Once the Office of Research has obtained all remaining needed signatures, Dr. Smalley will send the completed package to the Grants and Contracts Office, copying the PI for their records.

Please note that at any stage, queries and/or corrections may be directed to the PI that must be addressed before the proposal can advance to the next stage of approval.

IRBs and IACUCs

Internal MUSM IRB/IACUC Routing Form

Information on preparing IRB and IACUC protocols per University policy can be found on the Office of Research Compliance (ORC) website. Please note: IRBs and IACUCs for MUSM faculty must be submitted directly by the MUSM Office of Research. Please plan accordingly if your approval is time sensitive.

Steps in Submitting an IRB/IACUC Proposal:

  1. Select the appropriate forms from the ORC website.
  2. Prepare the complete protocol package, including final versions of all documents and attachments.
  3. Prepare the Internal MUSM IRB/IACUC Routing Form and the required University forms as indicated by your project.
  4. Attach your full protocol and attachments along with the two forms, and secure the following signatures: PI, Department Chair, Campus Dean.  Please note: for faculty in Biomedical Sciences, Ernestine Waters will secure these signatures – please route your package to her.
  5. Once the Campus Dean’s signature is obtained, route the package to the MUSM Office of Research, which will obtain the remaining necessary signatures. For faculty in Biomedical Sciences, Ernestine will route to the Office of Research for you.  For faculty on the Savannah, Atlanta, and Columbus campuses, scans are acceptable – please email to Smalley_KB@Mercer.edu.
  6. Once the Office of Research has obtained all remaining needed signatures, Dr. Smalley will send the completed package to the Office of Research Compliance, copying the PI for their records.

Please note that at any stage, queries and/or corrections may be directed to the PI that must be addressed before the proposal can advance to the next stage of approval.